SCDSN Board Resources

Board Documents

SCDSN Bylaws

Bylaws approved by the membership September 12, 2023

Board Manual

Table of Contents

Introduction

• Mission, Vision & Values, History
• Current Member list

Policies & Procedures

• Governance
  • Membership Policies
    • 1.10 Membership Criteria
    • 1.10.1 Member Representation
    • 1.11 Member recruitment
    • 1.12 Member Termination
  • Board of Directors
    • 1.20 Board Composition and Terms of Office
    • 1.21 Roles and Responsibilities
    • 1.22 Election of Directors
    • 1.22.1 Election of Officers
    • 1.23 Termination of Directors
    • 1.24 Board meetings
    • 1.25 Confidentiality
    • 1.26 Conflict of Interest
    • 1.28 Renumeration and Re-imbursement
    • 1.29 Conflict Resolution
  • Committees of the Board
    • 1.30 Standing and Ad Hoc Committees of the Board
  • General
    • 1.40 Representation
    • 1.41 Use of Logo and Name
    • 1.42 Risk Management
    • 1.43 Privacy Policy
    • 1.44 Records retention
• Finance
  • All Finance Policies
    • 2.10 Banking
    • 2.11 Cheque Signing
    • 2.12 Investments
    • 2.13 Annual Budget
    • 2.13.1 Unbudgeted Expenses
    • 2.14 Annual Audit/Review Engagement
    • 2.20 Fraud
    • 2.30 Electronic Banking
    • 2.31 EFT requests
    • 2.40 Member Fees
    • 2.41 Special Member Levy

Terms of Reference

• Standing Committees
  • Conference Committee
  • Executive Committee
  • Finance Committee
  • Governance Committee
  • Membership Committee
• Ad Hoc Committees
  • Nominations Committee
  • Strategic Plan Committee
  • Website Development Committee

• Appendices
  • Forms
    • Board Skills Matrix
    • Director Consent to Serve
    • Indemnity Agreements
    • Letterhead
    • Member Representative
    • Membership Application
    • Request for Direct Deposit information

Board Minutes

Current Board year (Sept – Aug)

• June 2, 2026
• March 24, 2026
• January 6, 2026
• November 4, 2025
• September 9, 2025
• September 8, 2025

Treasurer’s Reports

Current Fiscal year

• First quarter (Apr – Jun)
• Second quarter (Jul – Sept)
• Third quarter (Oct – Dec)
• Fourth quarter (Jan – Mar)